Engagement & Strategy Coordinator
Ball State
Muncie, IN
Full-time
Management
Posted on April 30, 2024
Posting Details
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Engagement & Strategy Coordinator
About this Opportunity
Ball State Foundation is driven by our commitment to students, alumni, donors, and the exceptional individuals on our team. We place an emphasis on fiscal responsibility, the principles of accountability, transparency, and responsible stewardship. Join our team as we continue to grow the culture of beneficence for Ball State University through focus on intentional engagement and exceptional fundraising as we embark on our most ambitious fundraising goal ever — to take student support to the next level, both financially and academically. Starting minimum hourly rate begins at $16.20/hour.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness' as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Salary Grade
10
Wages Begin At
16.2
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
The Alumni Engagement & Strategy (AES) Coordinator provides administrative support to AES professional staff as assigned. This individual will be a vital member of the team responsible for engagement, annual giving, digital communications, and donor relations at Ball State University. The coordinator will be proficient in MS Office Excel, perform a variety of complex assignments in support of the day-to-day operations, assist with events and will use data to help identify graduates and constituents who can connect with Ball State. This position involves frequent contact with alumni, donors, external constituents, and internal colleagues in order to coordinate engagement efforts within the university.
Minimum Education
Associate's degree or:
1. An equivalent combination of two years of education and related experience in office administration / secretarial work or related field OR
2. Two years of related experience in office administration / secretarial work, or related field.
Minimum Experience
At least one year of office/administrative support or related experience. Proficiency in using Excel to accurately manage, manipulate, and track data.
Minimum Other
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Bachelor's degree.
Preferred Experience
Position Title(s) Supervised
None.
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
BSUF Alumni Engagement:115006
Department Information
Department Email or Phone Number
foundation@bsu.edu
Duties & Responsibilities
Ranking
1
Job Duty
Provide high level support to AES leadership responsible for donor relations, stewardship and digital communications. Provide minor assistance to other professionals on the team.
This includes data management, travel arrangements, document preparations, forms and requisitions; equipment and services for events and meetings; correspondence with donors, graduates and others.
Ranking
2
Job Duty
Provide solutions to complex data projects. Analyze data within the Foundation's engagement software/database, track alumni engagement participation and interactions with the school in the University's database of record.
Ranking
3
Job Duty
Become proficient in OnBoard, the tool used for board and council governance. Set up agendas, track attendees, and load minutes for a variety of Alumni Council committees within this tool.
Ranking
4
Job Duty
Identify and update biographical data on alumni to maintain a current and comprehensive database and documentation of constituent interactions. Create queries within the database and provide reports as requested.
Ranking
5
Job Duty
Research and help identify graduates excelling professionally and personally and provide biographical information on those individuals to Foundation colleagues so we may engage them further. Includes learning and using the Live Alumni tool to conduct research and run reports.
Ranking
6
Job Duty
Help with the planning and coordination of events carried out by the AES team, including Homecoming, One Ball State Day, signature speaker series, stewardship events and others. Coordinate the project plan for each event to ensure tasks are completed across multiple departments. This includes event space reservations, expense reports, catering needs, ordering supplies and more. Assist in all logistical support of Homecoming, including the Homecoming Steering Committee.
Ranking
7
Job Duty
Project manage related processes for those assigned as permanent stewardship, set up virtual meetings between major donors and students and ensure non-fundraising assigned prospects are being engaged.
Coordinate student scholarship recipient (to donor) thank you's.
Ranking
8
Job Duty
Use internal resources to learn more about engagement and philanthropy within higher education; share ideas that promote increases in volunteerism and fundraising.
Ranking
9
Job Duty
Perform other related duties as assigned.
Ranking
10
Job Duty
Maintain regular and predictable attendance.
Posting Detail Information
Posting Number
202401465SF
Number of Vacancies
1
Desired Start Date
06/03/2024
Position End Date (if temporary)
Open Date
04/29/2024
Close Date
05/13/2024
Open Until Filled
No
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer—and the only recognized education institution—in the State of Indiana. Learn More
Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More
Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More
Position Title
Engagement & Strategy Coordinator
About this Opportunity
Ball State Foundation is driven by our commitment to students, alumni, donors, and the exceptional individuals on our team. We place an emphasis on fiscal responsibility, the principles of accountability, transparency, and responsible stewardship. Join our team as we continue to grow the culture of beneficence for Ball State University through focus on intentional engagement and exceptional fundraising as we embark on our most ambitious fundraising goal ever — to take student support to the next level, both financially and academically. Starting minimum hourly rate begins at $16.20/hour.
Our Statement on Inclusiveness
At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness' as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellenceand freedom of expression.
Salary Grade
10
Wages Begin At
16.2
FLSA
Non-Exempt
Hrs/Week
40
Pre-Employment Screening
Requires successful completion of a background check.
Position Function
The Alumni Engagement & Strategy (AES) Coordinator provides administrative support to AES professional staff as assigned. This individual will be a vital member of the team responsible for engagement, annual giving, digital communications, and donor relations at Ball State University. The coordinator will be proficient in MS Office Excel, perform a variety of complex assignments in support of the day-to-day operations, assist with events and will use data to help identify graduates and constituents who can connect with Ball State. This position involves frequent contact with alumni, donors, external constituents, and internal colleagues in order to coordinate engagement efforts within the university.
Minimum Education
Associate's degree or:
1. An equivalent combination of two years of education and related experience in office administration / secretarial work or related field OR
2. Two years of related experience in office administration / secretarial work, or related field.
Minimum Experience
At least one year of office/administrative support or related experience. Proficiency in using Excel to accurately manage, manipulate, and track data.
Minimum Other
- Strong time management skills and ability to effectively project manage;
- Effective written and oral communication skills along with strong organization skills and follow through;
- Ability to function cooperatively with a wide variety of individuals;
- Ability to use Microsoft Office programs such as Word, Excel, PowerPoint and Outlook at an advanced level;
- Willingness and ability to work occasional evening and weekend hours.
Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Bachelor's degree.
Preferred Experience
- Three or more years of related experience;
- Experience working with volunteers and administrators;
- Database management experience. Working knowledge of Blackbaud NXT or similar CRM,, Live Alumni, OnBoard, Fundraiser Performance Management.
Position Title(s) Supervised
None.
EEO Statement
Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.
About Ball State University
Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:
https://www.bsu.edu/about/live-near-your-work
There's more to discover IN Indiana! Visit the following link to learn more:
IN Indiana
Department
BSUF Alumni Engagement:115006
Department Information
Department Email or Phone Number
foundation@bsu.edu
Duties & Responsibilities
Ranking
1
Job Duty
Provide high level support to AES leadership responsible for donor relations, stewardship and digital communications. Provide minor assistance to other professionals on the team.
This includes data management, travel arrangements, document preparations, forms and requisitions; equipment and services for events and meetings; correspondence with donors, graduates and others.
Ranking
2
Job Duty
Provide solutions to complex data projects. Analyze data within the Foundation's engagement software/database, track alumni engagement participation and interactions with the school in the University's database of record.
Ranking
3
Job Duty
Become proficient in OnBoard, the tool used for board and council governance. Set up agendas, track attendees, and load minutes for a variety of Alumni Council committees within this tool.
Ranking
4
Job Duty
Identify and update biographical data on alumni to maintain a current and comprehensive database and documentation of constituent interactions. Create queries within the database and provide reports as requested.
Ranking
5
Job Duty
Research and help identify graduates excelling professionally and personally and provide biographical information on those individuals to Foundation colleagues so we may engage them further. Includes learning and using the Live Alumni tool to conduct research and run reports.
Ranking
6
Job Duty
Help with the planning and coordination of events carried out by the AES team, including Homecoming, One Ball State Day, signature speaker series, stewardship events and others. Coordinate the project plan for each event to ensure tasks are completed across multiple departments. This includes event space reservations, expense reports, catering needs, ordering supplies and more. Assist in all logistical support of Homecoming, including the Homecoming Steering Committee.
Ranking
7
Job Duty
Project manage related processes for those assigned as permanent stewardship, set up virtual meetings between major donors and students and ensure non-fundraising assigned prospects are being engaged.
Coordinate student scholarship recipient (to donor) thank you's.
Ranking
8
Job Duty
Use internal resources to learn more about engagement and philanthropy within higher education; share ideas that promote increases in volunteerism and fundraising.
Ranking
9
Job Duty
Perform other related duties as assigned.
Ranking
10
Job Duty
Maintain regular and predictable attendance.
Posting Detail Information
Posting Number
202401465SF
Number of Vacancies
1
Desired Start Date
06/03/2024
Position End Date (if temporary)
Open Date
04/29/2024
Close Date
05/13/2024
Open Until Filled
No
Special Instructions Summary
Information for Applications Requiring a Cover Letter
In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University's enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.'
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter
- Undergraduate Transcripts
- Letter of Recommendation 1
