Mobile Clinics Operations Manager - Herbert Wertheim College of Medicine
Florida International University
Miami, FL
Full-time
Administration / Clerical
Posted on May 15, 2024
About FIU
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
The Herbert Wertheim College of Medicine is currently seeking a Mobile Clinics Operations Manager to join our team of professionals.
Duties include:
Graduate of an accredited EMT Program and one (1) year of experience as a Licensed EMT.
Basic Cardiac Life Support
Emergency Medical Technician
Valid Florida Driver's License Class E
Departmental Requirements
Certifications in: First Responder, Emergency Medical Technician (EMT), Paramedic, or Medical Assistant.
Desired Qualifications
Ability to work flexible schedule when needed be available to perform job during the weekend and early evening.
Automotive Engineering or Mechanical Engineering knowledge.
Emergency Medical Services (EMS) Operations Management experience.
Valid Florida Driver's License CDL - Class B Preferred.
Job Category
Administrative
Advertised Salary
$55,000-$62,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Driver's License Check
Expanded Background Check
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary
The Herbert Wertheim College of Medicine is currently seeking a Mobile Clinics Operations Manager to join our team of professionals.
Duties include:
- Directly supervises and manages the schedule for Fleet Drivers/ Paramedics, EMTs, and OPS/Temporary Drivers. Conducts training and orientation for all new drivers, paramedics, EMTs, and OPS Drivers. Trains staff in afterhours MHC incident response.
- Acts independent of the Program Director; performs clinical functions and manages the daily clinical operations of MHC(s) as needed in his/her absence. Coordinates and assists in the patient flow, triage, immunizations, medical procedures, patient education in lieu or absence of nurse specialist. Documents all procedures in Electronic Medical Records. Assists in auditing of patient records. Ensures staff compliance with university policies, FIU- NHELP policies, departmental policies, managed care organizations, and regulatory and other agencies and entities governing health care delivery.
- Manages the inventory of medical supplies, laboratory supplies, and all related equipment and support for all Mobile Health Centers. Coordinates and oversees the vaccine inventory for the Primary Care Mobile Clinics, including temperature control equipment, policies, procedures, and stock inventory. Maintains a medical and office supply list with quantities and item numbers. Coordinates the purchasing of supplies, repairs, and mobile upgrades with the proper leadership team.
- Reviews and signs off on all Mobile Health Center vehicle and safety logs including mileage, generator hours, septic services, cleaning services, AED, eyewash, etc.in a timely manner. Coordinates with staff to correct any missing information and upload into shared drive monthly for review by leadership.
- Works with administrative leadership to assist with coordinating the departments' Continuity of Operations Plan COOP Emergency Preparedness Plan with annual updates. Coordinates safety training and procedures with NeighborhoodHELP Safety Officers, FIU Police Dispatch, and Environmental Health and Safety department.
- Complies and enforces universal precautions for the proper use of personal protective equipment and the proper handling of biohazardous waste.
- Participates and/or coordinates staff to attend household visits with medical providers for special cases.
- Develops programs and procedures for: preventive maintenance, security, service, daily operation of mobile clinics and emergency response. Creates and maintains programs and procedures for driver/ paramedics operating the Mobile Clinics.
- Manages the maintenance and service for all Mobile Clinics, specialized Vehicles and Equipment. Solves IT and A/V related issues and coordinates needed repairs with College of Medicine IT department and or UTS. Conducts monthly and quarterly audits of fleet maintenance and service records. Ensures that all proper documentation is maintained and liaises with van component manufactures to confirm all valid warranties are fulfilled. Assists with grant funding reporting as it relates to the Mobile Health Center repairs.
- Collaborates and maintains relationships with departments within FIU as well as outside vendors to coordinate and manage maintenance and repairs of the Mobile Health Centers. Assists or coordinates Mobile Health Center delivery/pick-up to and from outside vendors. Obtains repair, service, and upgrade estimates from vendors and service providers. Monitors maintenance, hours, and service expenditures of all vehicles. Constantly seeks out cost saving measures and upgrades for Mobile Clinic operations.
- Assists Leadership with Recruiting, training, mentoring, and managing the Clinical support staff including but not limited to paramedics, EMTs, and medical assistants for the NHELP Mobile Health Centers. Prepares employee work schedule to ensure adequate staffing levels. Monitors employee productivity and serves as back-up to staff as necessary. Provides coverage as needed.
- Implementation and ongoing management of the Mobile Health Center use and logistics for events, requests, fairs, natural and man-made disasters, emergencies, and daily operations.
- Responds to and assists in treatment of patients with emergency and nonemergency needs per Mobile Health Center (MHC) policies and procedures. Provides direct paramedical and comprehensive patient care as required in each individual case. Provides response and management of any regular or after hour's incidents, accidents, or emergencies. Completes and transfers patient care information and records as per established procedures.
- Performs essential duties in emergencies such as hurricanes, storms, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification from a department administrator.
- Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
- Monitors service quality, management of patient flow and process improvement, continuously evaluating the quality service provided and identifying opportunities for improvement.
- Ensures staff participation in required education programs and appropriate orientation and training courses to maintain competency and any required certifications in job skills, knowledge and equipment.
Graduate of an accredited EMT Program and one (1) year of experience as a Licensed EMT.
Basic Cardiac Life Support
Emergency Medical Technician
Valid Florida Driver's License Class E
Departmental Requirements
Certifications in: First Responder, Emergency Medical Technician (EMT), Paramedic, or Medical Assistant.
Desired Qualifications
Ability to work flexible schedule when needed be available to perform job during the weekend and early evening.
Automotive Engineering or Mechanical Engineering knowledge.
Emergency Medical Services (EMS) Operations Management experience.
Valid Florida Driver's License CDL - Class B Preferred.
Job Category
Administrative
Advertised Salary
$55,000-$62,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Driver's License Check
Expanded Background Check
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
