Administrative Assistant II

Morgan State University   Baltimore, MD   Full-time     Administration / Clerical
Posted on April 17, 2024
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Posting Details

Posting Summary

Job Title

Administrative Assistant II

Division

Divison of Academic Affairs

Department

Dean Architecture & Planning

Work Status

Full Time

Position Category

Staff

FLSA

Non-Exempt

Pay Range

09

Minimum

Commensurate with experience

Maximum

Commensurate with experience

Fund Source

State Support

Job Duties

The School of Architecture and Planning is seeking an Administrative Assistant II to perform a variety of general office support duties. The position requires thorough knowledge of the School and its academic programs.

Duties and Responsibilities
  • Composes, edits, revises, tabulates, and prints letters, labels, tables, reports, and other materials via computer/laptop
  • Establishes, maintains, processes, and updates files, records, certificates, and/or other documents
  • Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of the School; accepts, screens, and routes telephone calls
  • Screens and distributes incoming and outgoing mail based on knowledge of departmental operations
  • Arranges meetings (virtual or in-person) and schedules interviews & appointments.
  • Operates a variety of office equipment (copy machine, comb binding machine, paper cutter, etc.)
  • Makes travel and lodging arrangements, either directly or through travel agencies
  • Stocks and distributes office supplies
  • Assists in preparing and administering school and departmental budgets
  • Gathers and consolidates data for reports
  • Administers social media and other digital content including our content management system
  • Provides basic graphics for fliers and other communications
  • Performs a range of staff and/or operational support duties as assigned
Requested Minimum Qualifications

EDUCATION: High School Diploma or GED
EXPERIENCE: Three years secretarial experience

Except for qualifications established by law, additional related experience and formal
education in which one has gained the knowledge, skills, and abilities required for full
performance of the work of the job class may be substituted for the education or
experience requirement on a year-for-year basis with 30 college credits being equivalent
to one year of experience.

Other Preferences for Consideration

Posting Detail Information

Posting Number

ST01239

Number of Vacancies

1

Job Open Date

04/16/2024

Application Review Date

Job Close Date

05/16/2024

Special Instructions to Applicant

Please enter two professional references in the References page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. * How did you hear about this career opportunity?
    • Career Fair
    • Morgan's Career Website
    • Another Job Website
    • Internal Job Posting
    • Word of Mouth
    • Other
  2. * Do you have a High School Diploma or GED?
    • Yes
    • No
  3. * How many years of experience do you have in this type of position?
    • 0-1
    • 1-3
    • 3-5
    • 5-7
    • 7+
  4. * Are you a current, past or retired Morgan University employee? Are you a current, past or retired State employee? If YES to pass, retired or current STATE employee, please put the agency. If not applicable, put N/A.

    (Open Ended Question)
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts (unofficial )
  2. Media File

Morgan State University

Baltimore , MD