Payroll Specialist

NATIONAL CENTER FOR STATE COURTS   Williamsburg, VA   Full-time     Accounting
Posted on January 13, 2022
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hThe National Center for State Courts is an independent, nonprofit court improvement organization located in Williamsburg, Virginia. NCSC's services – research, information services, education, consulting, association management, and technical assistance – are focused on helping courts implement improvements that promote efficiency and effectiveness, while ensuring access to justice, timeliness, and procedural satisfaction.

The Human Resources department of the NCSC is seeking a Payroll Specialist to carryout payroll processing activities in support of bi-weekly payroll cycle and to support activities related to the benefits administration function.

Duties and Responsibilities:
Specific duties and responsibilities for the position include but are not limited to the following:

Monitors timekeeping system; runs reports and informs the payroll supervisor of missing entries or timesheets;
Collaborates with the senior HR specialist and HR specialist responsible for on-boarding of employees to gather payroll source documents necessary for processing payroll new hires and payroll changes;
Processes the bi-weekly payroll and special payrolls for review and certification by payroll supervisor;
Collaborates with accounting office in balancing labor to payroll and providing other payroll information necessary to accounting processes;
Reviews timesheets to determine if overtime payment is required; calculates overtime payments if necessary; keys hours for hourly workers to the payroll system for payment;
Assist in year-end payroll processing activities to include production of W-2 forms, collecting and keying transactions such as allowances and other taxable income to be reflected in W-2 compensation, preparing ACA required reports;
Compiles payroll data such as hours worked, time tracking, taxes, insurance, and garnishments to be withheld;
Assist with maintaining leave accrual balances and updating APL accounts; responds to employee inquiries regarding leave balances and use of restricted codes;
Resolves routine issues related to payroll processing and maintenance; and makes payroll supervisor aware of issues; Responds to inquiries for employment verification;
Supports benefits administration performing activities to include paying invoices, keying enrollment information for new hires, changes, and open enrollment.

Minimum Qualifications:
To be considered for this position, applicants must possess the following qualifications:

A Bachelor's degree in accounting, business, or related discipline; or a combination of education and experience that demonstrates the ability to perform the duties of the position;
Three or more years of experience performing payroll processing and support duties for a mid-size organization using automated payroll and accounting/time collection systems is required; experience in multi-state payroll processing desirable. Experience using ADP Workforce Now and CostPoint/Deltek preferred;
Ability to independently fulfill primary duties of the position using experience and knowledge of payroll, financial and administrative policies and procedures;
Ability to work effectively as a team member in a customer focused department;
Proficiency in using Microsoft Office Suite and Outlook for developing reports and communicating.

Supplemental Information:
Position may be eligible for hybrid remote status following initial onboarding and training period.

In the REFERENCE portion of your online application please list three persons who are not related to you and who have definite knowledge of your qualifications and fitness for the position to which you are applying. Do not repeat names of supervisors listed under experience.

The NCSC is an Equal Opportunity/Disability/Veteran Employer