Assistant to the Associate Vice President of Enrollment Services
Old Dominion University
Norfolk, VA
Full-time
Education
Posted on April 5, 2024
Posting Details
Posting Details
Working Title
Assistant to the Associate Vice President of Enrollment Services
Position Number
00970A
Department
VP STUDENT ENGAGEMENT & ENROLL SERV
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
This position is responsible for providing administrative support to the Associate Vice President of Enrollment Management by reviewing, summarizing, prioritizing and expediting daily workflow, assisting with carrying out the broad management functions required by the AVP, greeting visitors and assisting with the Office of Student Enrollment and Engagement Services and supporting customers and staff as needed.
This position serves as Office Manager for the Student Engagement & Enrollment Services (SEES) Koch Hall Office and provides administrative support for the Associate Vice President of Enrollment Management, the Associate Vice President for Administration of SEES and division leadership in Enrollment Management and the SEES Koch Hall office. The position manages projects to exceed assigned program(s) expectations including serving as a liaison with Human Resources as it fully supports the SEES Division's staff recruitment initiatives.
Type of Recruitment
Knowledge, skills and abilities
Working knowledge of modern office practices and procedures. Working knowledge of effective customer service techniques. Sound critical thinking skills for independent decision making and problem solving. Strong interpersonal, oral and written communication skills. Demonstrated ability to prioritize and manage multiple projects simultaneously while producing quality work. Demonstrated ability to draft and prepare correspondence, reports, special projects, spreadsheets, agendas and minutes. Demonstrated ability to communicate effectively with professional and para-professional staff, University officials, external agencies and variety of individuals who may seek this office for assistance. Demonstrated ability to coordinate and plan executive level administrative support activities. Demonstrated ability to independently initiate and carry out projects. Demonstrated ability to promote efficient workflow. Demonstrated ability to interpret policies and procedures. Demonstrated ability to coordinate meetings, schedules and travel arrangements. Demonstrated ability to maintain confidentiality.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable experience as an administrative assistant supporting a mid to high level administrator.Considerable experience in office management.Some experience performing and / or overseeing special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
Extensive experience using Microsoft Office software and database applications.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Considerable experience working in a college or university setting.Considerable knowledge of Old Dominion University policies and procedures.Some experience with Banner Student Information System. Some experience monitoring budgets.
Conditions of Employment
Given the nature of the positions in Student Engagement & Enrollment Services that provide support to student services and/or student-centered programs, the employee occupying this position may be required to work during a university closing as directed by his or her supervisor. These instances may include working from a remote location (i.e. telework, etc.).
This position is in-person/not remote ( Normal business hours – Monday through Friday, 8:00AM-5:00PM.)
This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02557
Job Open To
General Public
Open Date
03/04/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary
NA
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Working Title
Assistant to the Associate Vice President of Enrollment Services
Position Number
00970A
Department
VP STUDENT ENGAGEMENT & ENROLL SERV
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
This position is responsible for providing administrative support to the Associate Vice President of Enrollment Management by reviewing, summarizing, prioritizing and expediting daily workflow, assisting with carrying out the broad management functions required by the AVP, greeting visitors and assisting with the Office of Student Enrollment and Engagement Services and supporting customers and staff as needed.
This position serves as Office Manager for the Student Engagement & Enrollment Services (SEES) Koch Hall Office and provides administrative support for the Associate Vice President of Enrollment Management, the Associate Vice President for Administration of SEES and division leadership in Enrollment Management and the SEES Koch Hall office. The position manages projects to exceed assigned program(s) expectations including serving as a liaison with Human Resources as it fully supports the SEES Division's staff recruitment initiatives.
Type of Recruitment
Knowledge, skills and abilities
Working knowledge of modern office practices and procedures. Working knowledge of effective customer service techniques. Sound critical thinking skills for independent decision making and problem solving. Strong interpersonal, oral and written communication skills. Demonstrated ability to prioritize and manage multiple projects simultaneously while producing quality work. Demonstrated ability to draft and prepare correspondence, reports, special projects, spreadsheets, agendas and minutes. Demonstrated ability to communicate effectively with professional and para-professional staff, University officials, external agencies and variety of individuals who may seek this office for assistance. Demonstrated ability to coordinate and plan executive level administrative support activities. Demonstrated ability to independently initiate and carry out projects. Demonstrated ability to promote efficient workflow. Demonstrated ability to interpret policies and procedures. Demonstrated ability to coordinate meetings, schedules and travel arrangements. Demonstrated ability to maintain confidentiality.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable experience as an administrative assistant supporting a mid to high level administrator.Considerable experience in office management.Some experience performing and / or overseeing special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
Extensive experience using Microsoft Office software and database applications.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Considerable experience working in a college or university setting.Considerable knowledge of Old Dominion University policies and procedures.Some experience with Banner Student Information System. Some experience monitoring budgets.
Conditions of Employment
Given the nature of the positions in Student Engagement & Enrollment Services that provide support to student services and/or student-centered programs, the employee occupying this position may be required to work during a university closing as directed by his or her supervisor. These instances may include working from a remote location (i.e. telework, etc.).
This position is in-person/not remote ( Normal business hours – Monday through Friday, 8:00AM-5:00PM.)
This is an open until filled recruitment. This recruitment may close after the five-day required posting period when a suitable pool of applicants has been generated.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02557
Job Open To
General Public
Open Date
03/04/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary
NA
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter/Letter of Application
- Yellow Layoff Form
- Blue Layoff Card
- AHP Letter
