Executive Assistant
Old Dominion University
Norfolk, VA
Full-time
Administration / Clerical
Posted on April 2, 2024
Posting Details
Posting Details
Working Title
Executive Assistant
Position Number
01400A
Department
V.P. FOR RESEARCH
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
The position provides executive level administrative support to the Vice President for Research. Specific duties include researching and developing logistical details of meetings, events, and visits by officials; composes and drafts correspondences by researching specific situations and gathering background information; and manages daily office routine by prioritizing and expediting daily workflow; This position has significant responsibility to ensure critical, confidential, and time-sensitive matters are handled appropriately and expeditiously, as well as, includes extensive interaction with various internal and external academic and nonacademic constituents.
Type of Recruitment
Knowledge, skills and abilities
Comprehensive knowledge of office practices and procedures. Considerable knowledge of Microsoft Office Suite. Working knowledge of effective problem resolution techniques.
Comprehensive clerical and data entry skills. Effective interpersonal and communication skills. Strong organizational and time- management skills. Sound judgment, effective customer service and problem-solving skills. Demonstrated ability to maintain full confidentiality. Demonstrated ability to work under minimal supervision with extensive latitude for the use of initiative and independent judgment. Demonstrated ability to record, organize and analyze data. Demonstrated ability to coordinate meetings, schedules, and travel arrangements. Ability to interact in a positive manner with a diverse group of constituents and customers.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Comprehensive experience in an executive administrative assistant role for Executive/Senior level leadership or support organizational role. Comprehensive experience in planning and scheduling, preparing reports, compiling correspondence. Basic budget management experience.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Comprehensive experience in higher education, corporate, or governmental executive administrative positions. Some knowledge of university policies and procedures. Basic experience with financial accounting software.
Conditions of Employment
This is an on-campus position.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02590
Job Open To
ODU Employees Only
Open Date
04/01/2024
Close Date
04/05/2024
Open Until Filled
No
Special Instructions Summary
None
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Working Title
Executive Assistant
Position Number
01400A
Department
V.P. FOR RESEARCH
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
The position provides executive level administrative support to the Vice President for Research. Specific duties include researching and developing logistical details of meetings, events, and visits by officials; composes and drafts correspondences by researching specific situations and gathering background information; and manages daily office routine by prioritizing and expediting daily workflow; This position has significant responsibility to ensure critical, confidential, and time-sensitive matters are handled appropriately and expeditiously, as well as, includes extensive interaction with various internal and external academic and nonacademic constituents.
Type of Recruitment
Knowledge, skills and abilities
Comprehensive knowledge of office practices and procedures. Considerable knowledge of Microsoft Office Suite. Working knowledge of effective problem resolution techniques.
Comprehensive clerical and data entry skills. Effective interpersonal and communication skills. Strong organizational and time- management skills. Sound judgment, effective customer service and problem-solving skills. Demonstrated ability to maintain full confidentiality. Demonstrated ability to work under minimal supervision with extensive latitude for the use of initiative and independent judgment. Demonstrated ability to record, organize and analyze data. Demonstrated ability to coordinate meetings, schedules, and travel arrangements. Ability to interact in a positive manner with a diverse group of constituents and customers.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Comprehensive experience in an executive administrative assistant role for Executive/Senior level leadership or support organizational role. Comprehensive experience in planning and scheduling, preparing reports, compiling correspondence. Basic budget management experience.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Comprehensive experience in higher education, corporate, or governmental executive administrative positions. Some knowledge of university policies and procedures. Basic experience with financial accounting software.
Conditions of Employment
This is an on-campus position.
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02590
Job Open To
ODU Employees Only
Open Date
04/01/2024
Close Date
04/05/2024
Open Until Filled
No
Special Instructions Summary
None
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
Department Home Page
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.
To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you a current ODU employee?
- Yes
- No
Required Documents
- Resume
- Cover Letter/Letter of Application
- Yellow Layoff Form
- Blue Layoff Card
- AHP Letter
