Office Manager, Department of Human Movement Sciences
Old Dominion University
Norfolk, VA
Full-time
Administration / Clerical
Posted on April 2, 2024
Posting Details
Posting Details
Working Title
Office Manager, Department of Human Movement Sciences
Position Number
00160A
Department
HUMAN MOVEMENT SCIENCES
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
This position's primary responsibility is to provide support for the faculty and students who teach and learn in the department's academic programs. To provide program administrative and fiscal support for the all programs in the department. This includes, but is not limited to responding to faculty and student needs, supervising work study students, maintaining appropriate data bases to assure the smooth functioning of the office, overseeing the budget and providing fiscal support to the department.
Type of Recruitment
Knowledge, skills and abilities
Extensive knowledge of general office procedures. Considerable knowledge of effective customer service and problem resolution techniques. Working knowledge of information systems and computer software used to prepare correspondence, manipulate data, and create reports. Exceptional interpersonal, time management, organizational skills. Demonstrated effective oral and written communication skills. Demonstrated ability to interact professionally and effectively with students, faculty and other University personnel. Extensive knowledge of state financial policies including payroll, procurement, accounts payable and cash management. Ability to assume budget responsibilities and reporting requirements.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable experience in an administrative support role.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Demonstrated ability to lead and direct the work of others. Experience with Banner. Experience providing administrative support in an academic environment. Completion of University Financial Management Certification.
Conditions of Employment
This is an on campus position requires the ability to be punctual and professional at regular 8:00am-5:00pm business hours.
Annual Salary/Hourly Rate
Salary range between $ - 31,886 - $46,000
Posting Detail Information
Job Requisition Number
S02597
Job Open To
General Public
Open Date
04/01/2024
Close Date
04/12/2024
Open Until Filled
No
Special Instructions Summary
Please include contact information for three professional references, including at least two that have served as your immediate supervisors.
Criminal Background Check
The final candidate is required to have a clear background check.
College Home Page
https://www.odu.edu/eps
Department Home Page
https://www.odu.edu/human-movement
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Minorities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Working Title
Office Manager, Department of Human Movement Sciences
Position Number
00160A
Department
HUMAN MOVEMENT SCIENCES
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
This position's primary responsibility is to provide support for the faculty and students who teach and learn in the department's academic programs. To provide program administrative and fiscal support for the all programs in the department. This includes, but is not limited to responding to faculty and student needs, supervising work study students, maintaining appropriate data bases to assure the smooth functioning of the office, overseeing the budget and providing fiscal support to the department.
Type of Recruitment
Knowledge, skills and abilities
Extensive knowledge of general office procedures. Considerable knowledge of effective customer service and problem resolution techniques. Working knowledge of information systems and computer software used to prepare correspondence, manipulate data, and create reports. Exceptional interpersonal, time management, organizational skills. Demonstrated effective oral and written communication skills. Demonstrated ability to interact professionally and effectively with students, faculty and other University personnel. Extensive knowledge of state financial policies including payroll, procurement, accounts payable and cash management. Ability to assume budget responsibilities and reporting requirements.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable experience in an administrative support role.
Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)
Demonstrated ability to lead and direct the work of others. Experience with Banner. Experience providing administrative support in an academic environment. Completion of University Financial Management Certification.
Conditions of Employment
This is an on campus position requires the ability to be punctual and professional at regular 8:00am-5:00pm business hours.
Annual Salary/Hourly Rate
Salary range between $ - 31,886 - $46,000
Posting Detail Information
Job Requisition Number
S02597
Job Open To
General Public
Open Date
04/01/2024
Close Date
04/12/2024
Open Until Filled
No
Special Instructions Summary
Please include contact information for three professional references, including at least two that have served as your immediate supervisors.
Criminal Background Check
The final candidate is required to have a clear background check.
College Home Page
https://www.odu.edu/eps
Department Home Page
https://www.odu.edu/human-movement
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Minorities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
- Resume
- Cover Letter/Letter of Application
- Contact Information for Professional References
- Unofficial Graduate Transcripts
- Yellow Layoff Form
- Blue Layoff Card
- AHP Letter
