Academic Program Assistant

The Academic Program Assistant assists the Undergraduate/Graduate Program Manager to ensure successful administration of the academic programs and will be expected to perform administrative and program support duties as assigned. This position requires regular interaction with current, former and prospective undergraduate and graduate students, as well as with the faculty members.

The Academic Program Assistant assists the Undergraduate/Graduate Program Manager to ensure successful administration of the academic programs and will be expected to perform administrative and program support duties as assigned. This position requires regular interaction with current, former and prospective undergraduate and graduate students, as well as with the faculty members.

Communicating with faculty and scheduling courses, assists faculty in preparing new course proposals, coordinates CEE course schedules with those of other departments, CIS submissions, classroom requests, course evaluation, reading materials and textbook reservations, permanent course conversion.

Coordinates senior thesis advisor selection process, assists with thesis advisor assignments, disseminates information on thesis procedures, deadlines and funding opportunities, maintain grading spreadsheets for each stage of the senior thesis projects, prepare senior thesis information for Class Day ; assists with management of independent work and senior thesis funding for CEE student; coordinates the collection of financial support information for all graduate students twice a year, and keep track of changes through the academic year.

Maintains and update all literature related to CEE undergraduate and graduate programs, including department's Graduate Handbook, Undergraduate Academic Guide, Senior Thesis Shopping Guide, Senior Thesis Guide, certificate program flyers, Class Day brochures and video project, and other communications for prospective and current students. Assists with program accreditation ABET. Responds to inquiries as directed and distributes informational materials

Keeping track on spending on senior thesis funding, responsible for procurement related to all student affairs events. Reimbursement processing for prospective graduate students on campus visits.

Occasional evening work required; may be expected to work on Memorial Day and Labor Day.

Other duties and special projects as specified by Academic Program Manager and Department Manager

Events Planning: (30%)

Assists undergraduate and graduate recruitment events, assists with logistics and travel arrangements; assists with event planning for undergraduate and graduate programs including but not limited to scheduling general exam meetings, graduate advisory meetings, Final Public Oral examinations (FPOs), etc. prepares all related documents for the meetings; assists with campus-wide promotions of CEE courses, academic programs, student events etc.

Course scheduling and coordination: (40%)

Communicating with faculty and scheduling courses, assists faculty in preparing new course proposals, coordinates CEE course schedules with those of other departments, CIS submissions, classroom requests, course evaluation, reading materials and textbook reservations, permanent course conversion.

Coordinates senior thesis advisor selection process, assists with thesis advisor assignments, disseminates information on thesis procedures, deadlines and funding opportunities, maintain grading spreadsheets for each stage of the senior thesis projects, prepare senior thesis information for Class Day ; assists with management of independent work and senior thesis funding for CEE student; coordinates the collection of financial support information for all graduate students twice a year, and keep track of changes through the academic year.

Other duties (20%)

Maintains and update all literature related to CEE undergraduate and graduate programs, including department's Graduate Handbook, Undergraduate Academic Guide, Senior Thesis Shopping Guide, Senior Thesis Guide, certificate program flyers, Class Day brochures and video project, and other communications for prospective and current students. Assists with program accreditation ABET. Responds to inquiries as directed and distributes informational materials

Keeping track on spending on senior thesis funding, responsible for procurement related to all student affairs events. Reimbursement processing for prospective graduate students on campus visits.

Occasional evening work required; may be expected to work on Memorial Day and Labor Day.

Other duties and special projects as specified by Academic Program Manager and Department Manager (10%).

Bachelor’s degree or equivalent years of experience in an academic setting
Experience managing administrative functions; excellent interpersonal skills; advanced writing and editing capabilities. Ability to work independently as well as with colleague including faculty, administrators, students, alumni and external organizations. Motivated for excellence. Ability to multi-task and meet deadlines. Flexible and responsive. Proficient in MS Office Applications (Word, Excel, PowerPoint, Outlook).

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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