Data and Project Controls Administrator
Tarrant County College District
Fort Worth, TX
Full-time
Administration / Clerical
Posted on April 13, 2024
Please view posting details below. To apply to this posting, please click the link above.
Position Information
Job Title
Data and Project Controls Administrator
Posting Number
F005275
Position Status
Full Time
Assignment Length
This field only applies to Faculty
Grant Funded
No
Category
APT
Class Code
13
Starting Pay
Commensurate with education and experience
Special Note
Location
District
Department
DT Facilities Asset Management
Job Summary
Reporting to the Assistant Director of Asset Management, the Data and Project Controls Administrator is responsible for forecasting, change management, cost management, project budget analysis, project earn value measurement tracking, risk management, proposals, cashflow, and reporting tools. This role assists with managing the overall program cost controls and reporting functions by providing client management, updates, and presentations at all levels of management.
Primary Duties and Responsibilities
Essential Performance Requirements*
- Manages and maintains project management and controls systems for the Real Estate and Facilities Department
- Develops and expands the programs systems and capabilities regarding project management and program controls systems, in coordination with IT and system vendors and technicians
- Develops, plans, tests, executes, and implements system modules and assist with other RE&F program applications as necessary
- Provides system administrator services to work with end-users to address functional issues and resolve problems, perform system upgrades, install patch releases, maintain system access, group profiles, and permission
- Composes and implements workflow processes and training documentation and programs.
- Composes, updates, and enforces data quality standard and data governance
- Performs project data analysis, work management data analysis, life cycle analysis, risk analysis, and gap analysis
- Oversees and ensures proper creation, posting project data, and closure of the projects and other relevant data in the system
- Manages setup, automation, and optimization of reports, dashboards, and queries utilized for trending and operations
- Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
- Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
- Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
- Supports the mission, values and 3 goals and 8 principles of the College
Works under the general supervision of the Assistant Director of Asset Management
*Performs Other Related Tasks as Required
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Required Minimum Qualifications
- Bachelor's degree
- Three (3) years working experience related to the Essential Performance Requirements
- Bachelor's degree in Construction Science, Business Administration, Facilities Management, Data Science, Information Technology, or other related field
- Experience working in Facilities Management, Construction Management, Critical Path Method (CPM) Scheduling with Microsoft Project, cost engineering functions, including cost control, change management and cost projection analysis
- Experience working in facilities project controls, commercial operations, with emphasis on project controls and financial issues Additional Experience
- Experienced working in data management, document management, and information management
- Current Project Management Certification
- Skilled in Cost Estimating
- Skilled with diagram and graphic software to develop/create visually impacted business process flows graphs, charts, and/or presentations
- Skilled with establishing Open Database Connectivity (ODBC) connections to interact with data sources
- Skilled with organizing data in a logical format for system import, and use of data visualization tools such as Crystal Report, Power BI, and Tableau
- Skilled using Adobe Acrobat, Smartsheet, and Microsoft Suiteincluding MS Word, Excel, PowerPoint, Outlook, Visio, and Teams
- Skilled in excellent customer service and interpersonal skills
- Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume.
- Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations
- Ability to delegate work appropriately to faculty and staff to meet College and campus deliverables
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Special Instructions Summary
Posted
01/23/2023
Posting Contact Summary
Should you have questions specific to this position please contact the following individual
Contact
Tina Chen
*
meifeng.chen@tccd.edu
Applicant Documents
Required Documents
- Resume / Curriculum Vitae
- Unofficial Transcripts
- Cover Letter
- Certification / License
Required fields are indicated with an asterisk (*).
- * Please select the highest level of education you have completed.
- High School Diploma / GED
- 60 or more College Credit Hours
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- None of the above
- * Do you have a Bachelor's degree (or higher) in Construction Science, Business Administration, Facilities Management, Data Science, Information Technology, or other related field?
- Yes
- No
- * Do you have a current Project Management certification?
- Yes
- No
- * Please list any certification or licensure you have that is directly related to this position.
(Open Ended Question) - * How many years of working experience do you have related to the Essential Performance Requirements?
- None
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
- * Please describe your experience (responses are used to determine eligibility).
(Open Ended Question) - * How many years of experience do you have working in Facilities Management, Construction Management, Critical Path Method (CPM) Scheduling with Microsoft Project, cost engineering functions, including cost control, change management and cost projection analysis?
- None
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
- * How many years of working experience do you have in facilities project controls, commercial operations, with emphasis on project controls and financial issues?
- None
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
- * How many years of working experience do you have in data management, document management, and information management?
- None
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
- * How would you rate your level of experience using word processing, spreadsheet and presentation software (i.e. Microsoft Word, Excel, PowerPoint)?
- Advanced
- Intermediate
- Beginner
- None
- * How would you rate your experience with web-based software?
- Advanced
- Intermediate
- Beginner
- None
- * How long have you been in your current role with TCC?
- Less than 6 months
- More than 6 months
- I am not a current TCC employee
- I am a current TCC student employee
