Academic Support Specialist
Tarrant County College District
Fort Worth, TX
Full-time
Administration / Clerical
Posted on May 21, 2024
Please view posting details below. To apply to this posting, please click the link above.
Position Information
Job Title
Academic Support Specialist
Posting Number
F006106
Position Status
Full Time
Assignment Length
This field only applies to Faculty
Grant Funded
No
Category
Clerical
Class Code
31
Starting Pay
$22.85
Special Note
Location
District
Department
DT Academic Support Services
Job Summary
In support of Academic Support Services, the Academic Support Specialist assists with office workflow and technical procedures for academic support services including transfer equivalence tables, degree audits, institution research, master calendaring, prior learning assessment, office web page, course section development and maintenance, and/or other office assignments.
Primary Duties and Responsibilities
Essential Performance Requirements*
- Provides leadership in work processing and service orientation
- Provides high-level technical skills to troubleshoot the updating and maintenance of data tables for transfer equivalence, master calendar, academic calendar, course sectioning, degree audit, and other academic applications
- Assists with the development, maintenance, and regular auditing of various academic tables, such as curriculum tracks, courses, transfer equivalencies, and institution research, in the student information system
- Troubleshoots transfer equivalence course section problems, space allocation, and anomalies
- Provides oversight for the development of the scheduled classes for each term
- Assists in the development of procedures for the section order form, space allocation, exception to degree audits, and prior learning assessment
- Assists with staff development and training
- Provides district support for exception to degree audits, institution research, transfer equivalencies, courses, sections, space allocation, prior learning assessment, and term sessions
- Assists with campus and community projects
- Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
- Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
- Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
- Supports the mission, values, goals, and principles of the College
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Required Minimum Qualifications
- Associate's degree or 60 college hours and two (2) years' working experience related to the Essential Performance Requirements, or any equivalent combination of education, training, certification, or related experience
- Microsoft Excel Specialist: Microsoft Excel Associate or Microsoft Excel Specialist: Microsoft Excel Expert certification
- At least one (1) year's working experience with room reservation or scheduling software systems such as Ad Astra
- At least one (1) year's working experience managing student information in an Enterprise Resource Planning system such as Colleague
- At least one (1) year's working experience developing and leading training
- At least one (1) year's working experience with section building and maintenance for credit and non-credit courses
- Knowledge of higher education standards and policies regarding course transfer, degree audit, and accreditation
- Skilled in excellent customer service and interpersonal relationships with diverse populations, including strong listening, verbal, and written communication
- Skilled using applications and enterprise systems, including word processing, spreadsheet, and presentation software such as Microsoft Excel, Word, Outlook, and PowerPoint
- Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
- Ability to work effectively in a collaborative environment
- Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations
- Ability to delegate work appropriately to faculty and staff to meet College and campus deliverables
Physical Demands
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.
Accommodations
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Special Instructions Summary
Posted
05/20/2024
Posting Contact Summary
Should you have questions specific to this position please contact the following individual
Contact
Kristen Fuller
*
817-515-1092
Applicant Documents
Required Documents
- Resume / Curriculum Vitae
- Cover Letter
- Unofficial Transcripts
- Certification / License
- Military/Foster Care Preference Documentation
Required fields are indicated with an asterisk (*).
- * Please select the highest level of education you have completed.
- High School Diploma / GED
- 60 or more College Credit Hours
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- None of the above
- * Please list any certification or licensure you have that is directly related to this position.
(Open Ended Question) - * How many years of working experience do you have related to the Essential Performance Requirements?
- None
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
- * Please describe your experience (responses are used to determine eligibility).
(Open Ended Question) - * How would you rate your experience using Microsoft Excel and/or other spreadsheet software?
- Beginner
- Intermediate
- Advanced
- None
- * How many years of experience do you have working with Ad Astra (or similar) room scheduling software?
- None
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
- * How many years of experience do you have working in Higher Education ERP systems?
- None
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
- * How would you rate your level of experience using word processing, spreadsheet and presentation software (i.e. Microsoft Word, Excel, PowerPoint)?
- Advanced
- Intermediate
- Beginner
- None
- * How would you rate your experience with web-based software?
- Advanced
- Intermediate
- Beginner
- None
- * How long have you been in your current role with TCC?
- Less than 6 months
- More than 6 months
- I am not a current TCC employee
- I am a current TCC student employee
