Records Associate
Tarrant County College District
Fort Worth, TX
Full-time
Administration / Clerical
Posted on April 24, 2024
Please view posting details below. To apply to this posting, please click the link above.
Position Information
Job Title
Records Associate
Posting Number
F006071
Position Status
Full Time
Assignment Length
This field only applies to Faculty
Grant Funded
No
Category
Clerical
Class Code
33
Starting Pay
$16.55
Special Note
Location
District
Department
DT Admissions & Records
Job Summary
Reporting to the Assistant Director of Records and Reports, the Records Associate is responsible for assisting with academic record maintenance, education verification, report generation, and graduation processing.
Primary Duties and Responsibilities
Essential Performance Requirements*
- Maintains academic records
- Coordinates End of Semester processing (grade reporting, academic standing calculation, etc.)
- Generates reports from student information and reporting systems and analyzes results to determine action needed
- Complies with education verification requests
- Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
- Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
- Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
- Supports the mission, values, goals, and principles of the College
Works under the general supervision of the Assistant Director of Records and Reports
*Performs Other Related Tasks as Required
The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Required Minimum Qualifications
- Associate's degree or 60 college hours and one (1) year's working experience related to the Essential Performance Requirements; or any equivalent combination of education, training, certification, and work-related experience
- Bachelor's degree
- At least one (1) year's working experience with Access for report data manipulation
- Working experience in higher education records maintenance
- Working experience with Ellucian Colleague student record maintenance
- Working experience with workflow forms within the Laserfiche Imaging software
- Working experience interacting with external transcript partners
- Working experience providing customer service to college students regarding their academic record
- Skilled in excellent customer service and interpersonal relationships, including strong listening, verbal, and written communication
- Skilled using computer applications and enterprise systems, including word processing, spreadsheet, and presentation software
- Ability to work effectively in a collaborative environment
- Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations while exhibiting strong attention to detail and organization
Physical Demands
The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.
Accommodations
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Special Instructions Summary
Applicants selected for an interview will be asked to complete a computer literacy assessment.
Posted
04/23/2024
Posting Contact Summary
Should you have questions specific to this position please contact the following individual
Contact
Tina Ellette
*
817-515-1551
Applicant Documents
Required Documents
- Resume / Curriculum Vitae
- Cover Letter
- Unofficial Transcripts
- Certification / License
Required fields are indicated with an asterisk (*).
- * Please select the highest level of education you have completed.
- High School Diploma / GED
- 60 or more College Credit Hours
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
- None of the above
- * Please list any certification or licensure you have that is directly related to this position.
(Open Ended Question) - * How many years of working experience do you have related to the Essential Performance Requirements?
- None
- Less than 1 year of experience
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
- * Please describe your experience (responses are used to determine eligibility).
(Open Ended Question) - * How many years of experience do you have with records maintenance in higher education?
- None
- 1 year of experience
- 2 years of experience
- 3 years of experience
- 4 years of experience
- 5 or more years of experience
- * How would you rate your level of experience using word processing, spreadsheet and presentation software (i.e. Microsoft Word, Excel, PowerPoint)?
- Advanced
- Intermediate
- Beginner
- None
- * How would you rate your experience with web-based software?
- Advanced
- Intermediate
- Beginner
- None
- * How long have you been in your current role with TCC?
- Less than 6 months
- More than 6 months
- I am not a current TCC employee
- I am a current TCC student employee
