Executive Assistant

Richmond, VA

The Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic executive-level shared support to the Research division. This position will support the division Vice President with day-to-day operations, play an important role in financial management, organize office operations, and have the ability to thrive in a fast-paced, high-demand environment.

Responsibilities:

• Assist Vice President with division operations by:
  • managing calendar
  • making agendas, taking notes and drafting meeting minutes
  • managing logistics for meetings
  • handling email correspondence
  • assisting with preparing and maintaining documentation
• Assist with management of division budget, including the preparation of the annual budget and tracking expenses
• Support procurement of complex contracts and process vendor payments
• Assist with travel arrangements and process expense reports for division staff
• Ensure compliance with agency policies and procedures
• Coordinate staff onboarding by scheduling training meetings and ensuring staff have appropriate materials and equipment
• Serve as office manager to the division: ordering office supplies, troubleshooting facilities issues, organizing off-site meetings, etc.

Skills:

• Strong communication skills (verbal and written)
• Demonstrated organizational and project management skills
• Ability to be flexible and adaptable in response to changing work priorities
• Individual initiative and proactivity
• Strong problem-solving skills
• Exceptional attention to detail
• Familiarity with budgets and procurement
• Exceptional grammar, punctuation, and proofreading skills
• Ability to maintain strict confidentiality and professionalism
• Demonstrated ability to adapt to new technology and acquire new skills
• Knowledge of the public service sector and state and local government preferred

Experience:

• Extensive administrative experience in an executive environment
• Experience using Microsoft Office suite

Being authorized to work in the U.S. is a precondition of employment. VEDP uses the E-Verify system and does not provide sponsorship. A valid Virginia driver’s license is required. All candidates must apply through our website https://www.vedp.org/careers. Application deadline: July 7, 2024. Salary Minimum: $55,000.

VEDP is an Equal Opportunity Employer. All applicants are considered for employment without regard to race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, genetics, or against otherwise qualified individuals with disabilities. It is VEDP’s intent that its employment and personnel policies and practices conform to all applicable federal, state, and local laws and regulations regarding non-discrimination and affirmative action. Applicants requiring more information or requiring assistance may contact VEDP Human Resources at 1-804-545-5634 or vedphr@VEDP.org. TDD 1-800-828-1120.