Parks and Recreation Coordinator

TOWN OF ASHLAND   Ashland, VA   Full-time     Management
Posted on October 10, 2021

Town of Ashland

Parks and Recreation Coordinator


The Town of Ashland, Virginia (pop. 7,700), is seeking a responsible professional to plan, organize, coordinate, and promote Ashland's parks and recreation assets and amenities, including community programs and events, as well as oversee all facility rentals. Provides general administrative support including budgetary/finance responsibilities. Monitors department programs/events while continuing to provide customer service to the public and park patrons.

Receives general supervision from the Operations Manager or assigned supervisor. Exercises technical and functional supervision and training over pool staff, contract instructors, and volunteers.

Key Responsibilities:

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Coordinates, and participates in the day-to-day operations of all parks and recreation programs and facilities.
Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services, programs, and facilities; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned programs and facilities.
Assists in the recruitment and selection of pool staff, volunteers and contract employees and provides recommendations; provides supervision, training, orientation, and guidance to assigned pool staff; prepares weekly and daily schedules; provides input to performance evaluations.
Trains pool employees and volunteers in work methods and relevant safety precautions.
Determines and recommends equipment, materials, and staffing needs for assigned facilities, projects, and programs; participates in the annual budget preparation.
Plans, coordinates, reviews, and evaluates one or more recreation program, activity, and/or system at one or multiple sites; participates in establishing schedules and methods for providing community and recreation services; recommends improvements or modifications.
Acts as a representative to clients, local residents, community groups, private businesses, and others concerning questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services. When required, acts as a representative to state and regional agencies.
Works with community groups and residents in the development and coordination of programs; oversees and coordinates scheduling of activities, games, and events.
Coordinates with vendors, sponsors, entertainers and community partners to plan various events.
Participates in developing, monitoring, and tracking partner opportunities; maintains contacts and negotiates with vendors.
Evaluates community recreation needs and interests; prepares community surveys; analyze data and recommend new recreation programs or improvements to meet community needs.
Prepares financial and statistical reports related to grants, program participation and analysis, expenditures, and revenues.
Participates in ensuring compliance with relevant health, safety, and licensing laws and guidelines; maintains and updates all records required by state and local regulatory agencies.
Travels to assigned program sites to monitor program activities.
Participates in community service community events, including setting up and taking down equipment and materials and facilitating activities.
Monitors the proper and safe use of program facilities by the general public; patrols recreational facilities to ensure adherence to rules and ordinances.
Develops and prepares brochures, flyers, newsletters, and other materials in coordination with other Town staff; updates websites as needed.
Maintains accurate records of services and activities, including recreation schedules, program participation, revenues, expenditures, accidents, vandalism, and contract programs.
Administers basic first aid CPR as necessary.
Works with Operations Division (Streets and Buildings & Grounds) as needed on a regular basis and during storm events.
Staff liaison to the Parks and Recreation Committee.
Performs other duties as assigned.

Licenses and Certifications:

A valid Virginia driver's license.
CDL to be obtained within 12 months of employment
Within five months of appointment, as a condition of employment, satisfactory completion of First Aid and CPR/AED certificates are required.

Physical Requirements:

Must be physically able to operate a variety of machinery and equipment including dump trucks, power saws, shovels, etc. Must be able to exert up to 100 pounds of force occasionally and/or up to 60 pounds of force frequently, and/or up to 20 pounds of force constantly to lift, carry, push, pull or otherwise move objects.

The ideal candidate will be ethical, respectful, approachable, trustworthy, apolitical, and committed to service. He/she will be adaptable to changing needs, build partnerships and collaboration across agencies and organizations that have similar objectives, while seeking to enhance the Town's ability to meet community needs. They must be able to show patience, humility, and a sense of humor while dealing with coworkers and community members. May be required to be on-call and to work non-standard hours including occasional evenings and weekends.

The position requires an associate degree or equivalent work experience. Starting salary range for the position is $45,717 to $55,000 DOQ/DOE.

An Equal Opportunity Employer