Clery Compliance Specialist

University of California Santa Cruz Santa Cruz, CA Full-time Administration / Clerical

Posted on March 28, 2024

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Clery Compliance Specialist

Location: Santa Cruz
Job ID: 64175

JOB POSTING

This position will continue to accept applications until filled, even after Initial Review Date (IRD)

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 03-11-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Risk and Safety Services (RSS) is a multi-operational unit within the Financial, Operations and Administration Division of the University of California, Santa Cruz. RSS delivers a wide variety of programs and services to support campus wide safety and emergency response for incident management. Departments include; Risk Services, Occupational Health Services, Environmental Health and Safety, Office of Emergency Services, Transportation and Parking Services and University Police.

JOB SUMMARY

The Clery Compliance Specialist directly reports to the Associate Vice Chancellor for Risk and Safety Services. The CCS works collaboratively with various units at UC Santa Cruz and outside agencies to ensure the institution's compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the "Clery Act") and other relevant federal and state laws and regulations. The Clery Compliance Specialist ensures all aspects for preparing the annual campus security report, identifying and training "campus security authorities," preparing the daily UCPD crime and FPS fire log, and identifying, analyzing, and classifying crimes and disciplinary referrals. The CCS serves as the expert resource for the campus departments regarding all laws and regulations outlined in the Clery Act and laws and regulations pertaining to the processing, retention, disclosure, and disposition of campus Clery records. The incumbent maintains expert knowledge of the Clery Act, including all changes to the Clery Act, and other laws and regulations affecting the Clery Act provisions, and updates the campus.

APPOINTMENT INFORMATION

Budgeted Salary: Salary Range: $99,650-$120,000/annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

Full-time, Fixed
Percentage of Time: 100%, 40 Hours per Week
Days of the Week: Mon-Fri
Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: ETHICS AND CMPLNC PROFL 3 (006232)

Travel: Never or Rarely

JOB DUTIES

90% - Jeanne Clery Act Disclosure of Campus Security Policy and Campus Crime Statistics Act Duties.
Coordinates UC Santa Cruz's comprehensive Clery Act compliance program. Develops, initiates, maintains and revises UCSC's Clery Act Compliance policies and procedures to meet the Department of Education Clery requirements.

Coordinates, prepares, verifies, publishes, and distributes UCSC's Annual Security and Fire Safety report.

Establishes and coordinates the activities of the Clery Act Compliance Committee, which advises on the management of the Clery Act Compliance program at UC Santa Cruz. Coordinates, conducts, documents, and summarizes ongoing meetings with all major UCSC departments to ensure Clery Act compliance and tracks all outstanding action items.

Works with all appropriate UCSC departments to identify all Campus Security Authorities for UCSC and maintains a master roster and email distribution list for each academic year. Provides, facilitates, and manages the training of Campus Security Authorities. Conducts Clery Act training presentations in person to various-sized audiences. Coordinates education and compliance efforts with the UCOP as required.

Analyzes and consolidates relevant data from all Campus Security Authorities, UCSC Police Department records system, and other sources. Gathers crime and disciplinary referral data from various internal and external sources including but not limited to; various UCSC departments, housing facilities, and local law enforcement agencies. Submits annual crime statistics to the Department of Education as required.

Researches and analyzes issues, complaints, and concerns at all levels of complexity. Implements courses of action according to established policies and procedures.

Monitors UCSC's compliance with state and federal-related legislation and guidance and implements plans for improvement in collaboration with campus leadership. Ensures appropriate processes are in place to respond to allegations of non-compliance with federal and state law.

10% - Accreditation Program Duties
Travels and/or participates as the representative of UC Santa Cruz at meetings organized by the UC Office of the President (UCOP) as well as the representative of UC Santa Cruz Clery compliance training conferences/seminars.

Provides ad hoc, analytical studies on a wide variety of policies, programs, and compliance issues for the Financial, Operations, and Administration Division and Risk and Safety Services unit.

REQUIRED QUALIFICATIONS

Bachelor's degree in related area and / or equivalent experience / training.
Demonstrated experience working with the requirements of the Clery Act and/or other workplace compliance laws.
Demonstrated experience with compliance policies, procedures, policy writing, and programs.
Interpersonal skills sufficient to work independently with all levels of University personnel, including management and faculty, and to facilitate agreement on issues and corrective actions.
Skills in coalescing viewpoints and facilitating outcomes in group settings.
Demonstrated ability to gather, organize, analyze, and report on issues and recommendations that are complex in nature.
Ability to read legal documents and translate them into effective institutional policy and procedure. Ability to apply policy and legal concepts to issues.
Demonstrated skill in records management and records retention practices to ensure compliance with Clery Act requirements and other applicable regulations.
Ability to verbally communicate complex information to all levels of management and administrators in a clear and concise manner.
Excellent writing skills with demonstrated ability and experience to develop and draft policy, recommendations, procedures, reports, presentations and communications including a well developed skill in analyzing various types of data and information using computer software applications (e.g. Microsoft Office Suite, databases). Demonstrated skill in conveying facts, analyses, conclusions and recommendations in a logical, concise written work product.
Demonstrated ability to develop and deliver training and presentations to a variety of audiences.
Ability to handle multiple assignments by effectively planning, organizing and prioritizing assignments with demanding timeframes.
Ability to work independently in a complex work environment.
Exceptional tact, diplomacy, discretion, professionalism and judgment in the exercise of decision making and higher level communications.
Ability to maintain the confidentiality of sensitive work related information.
Proficiency in Microsoft applications with the emphasis on Word, Excel and Powerpoint.
Knowledge of laws and regulations associated with the Jeanne Clery disclosure of Campus Security Policy and Campus Crime Statistics Act ( i.e. requirements for reporting crime under the Uniform Crime Report, the Jeanne Clery Act and Department of Education mandates) coupled with knowledge of other related federal, state and local laws and regulations (e.g., provisions of Sexual Assault Victims Bill of Rights), enforcement database, knowledge of crime analysis and mapping systems.

PREFERRED QUALIFICATIONS

Advanced degree in Communications, Criminal Justice, Emergency Management or Public Policy
Knowledge of UC policy and procedures.
Experience working in campus public safety and/or law enforcement agency.

SPECIAL CONDITIONS OF EMPLOYMENT

Selected candidate will be required to pass a pre-employment criminal history background check.
Ability to work long periods of time at a computer with or without accommodation.
The selected candidate will be required to work all scheduled hours on-site.
Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
Clery Act: This position has been identified as a Campus Security Authority (CSA); required to report crimes, incidents, and disciplinary referral statistics as required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f)).
Ability to maintain appearance and conduct suitable for working in a professional setting.
The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=64175&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

Apply Now

Clery Compliance Specialist

University of California Santa Cruz

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