Financial Specialist Lead
University of Kentucky
Lexington, KY
Full-time
Finance
Posted on May 9, 2024
Posting Details
Posting Details
Job Title
Financial Specialist Lead
Requisition Number
RE45305
Working Title
Asst. Director of Gift Accounting and Data Integrity
Department Name
14000:Office Of Development
Work Location
Lexington, KY
Grade Level
45
Salary Range
$46,806-77,226/year
Type of Position
Staff
Position Time Status
Full-Time
Required Education
BA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
4 yrs
Required License/Registration/Certification
None
Physical Requirements
Sitting/standing at workstation for extended period of time.
Shift
8:00 a.m. – 5:00 p.m.; Monday – Friday.
Job Summary
UK Philanthropy & Alumni Engagement is seeking a qualified individual to serve as the Assistant Director of Gift Accounting and Data Integrity. The Assistant Director of Gift Accounting and Data Integrity will report to the Director of Gift Receiving and will serve as gift reporting and project manager for the department, manage the advancement fee collection and distribution process, and maintain gift and pledge data integrity. In partnership with the Director and Associate Director of Gift Receiving, oversee gift processing and production of receipts and acknowledgment letters. This individual will develop and maintain methods for workflow analysis to include tracking, reconciliation, and reporting of gifts to the University working collaboratively with the UFS Endowment and Gift Accounting department.
Reporting responsibilities include:
• extracting, manipulating, and compiling financial information into routine and specialized reports
• analyze reports of daily gift processing activity
• receipt and acknowledgment letter production
• review complex gift records to proactively resolve errors or omissions of data for receipt/gift acknowledgments
• manage advancement fee collection and distribution to include communicating with UK Philanthropy and Alumni Engagement office staff, UFS Endowment and Gift Accounting staff, and college and program business officers concerning fee exceptions and general policy related concerns
• providing oversight and approval of JV corrections to gift deposits or advancement fees
• approving JV's through SAP workflow
This position will supervise the Gift Accounting and Data Specialist and provide back-up support to the Director and Associate Director of Gift Receiving. The Assistant Director of Gift Accounting and Data Integrity will work cooperatively as a member of the Gift Receiving team to promote a positive work environment and model excellent customer service.
The culture within the Office of Philanthropy and Alumni Engagement ( PAE) is built on our shared core values CoMMIT– Collaboration, Communication, Mission Driven, Mutual Respect, Innovation and Transparency.
By applying for a position within UK PAE, you are indicating your commitment and expressing your agreement to our six values. It is important you share these values in order to be part of our committed team!
Skills / Knowledge / Abilities
Knowledge of UK Gift policies, SAP, RADAR, Millennium, Microsoft Office Suite.
Does this position have supervisory responsibilities?
Yes
Preferred Education/Experience
Master's degree with 3 years experience
Deadline to Apply
05/15/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Required Documents
Posting Details
Job Title
Financial Specialist Lead
Requisition Number
RE45305
Working Title
Asst. Director of Gift Accounting and Data Integrity
Department Name
14000:Office Of Development
Work Location
Lexington, KY
Grade Level
45
Salary Range
$46,806-77,226/year
Type of Position
Staff
Position Time Status
Full-Time
Required Education
BA
Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
4 yrs
Required License/Registration/Certification
None
Physical Requirements
Sitting/standing at workstation for extended period of time.
Shift
8:00 a.m. – 5:00 p.m.; Monday – Friday.
Job Summary
UK Philanthropy & Alumni Engagement is seeking a qualified individual to serve as the Assistant Director of Gift Accounting and Data Integrity. The Assistant Director of Gift Accounting and Data Integrity will report to the Director of Gift Receiving and will serve as gift reporting and project manager for the department, manage the advancement fee collection and distribution process, and maintain gift and pledge data integrity. In partnership with the Director and Associate Director of Gift Receiving, oversee gift processing and production of receipts and acknowledgment letters. This individual will develop and maintain methods for workflow analysis to include tracking, reconciliation, and reporting of gifts to the University working collaboratively with the UFS Endowment and Gift Accounting department.
Reporting responsibilities include:
• extracting, manipulating, and compiling financial information into routine and specialized reports
• analyze reports of daily gift processing activity
• receipt and acknowledgment letter production
• review complex gift records to proactively resolve errors or omissions of data for receipt/gift acknowledgments
• manage advancement fee collection and distribution to include communicating with UK Philanthropy and Alumni Engagement office staff, UFS Endowment and Gift Accounting staff, and college and program business officers concerning fee exceptions and general policy related concerns
• providing oversight and approval of JV corrections to gift deposits or advancement fees
• approving JV's through SAP workflow
This position will supervise the Gift Accounting and Data Specialist and provide back-up support to the Director and Associate Director of Gift Receiving. The Assistant Director of Gift Accounting and Data Integrity will work cooperatively as a member of the Gift Receiving team to promote a positive work environment and model excellent customer service.
The culture within the Office of Philanthropy and Alumni Engagement ( PAE) is built on our shared core values CoMMIT– Collaboration, Communication, Mission Driven, Mutual Respect, Innovation and Transparency.
By applying for a position within UK PAE, you are indicating your commitment and expressing your agreement to our six values. It is important you share these values in order to be part of our committed team!
Skills / Knowledge / Abilities
Knowledge of UK Gift policies, SAP, RADAR, Millennium, Microsoft Office Suite.
Does this position have supervisory responsibilities?
Yes
Preferred Education/Experience
Master's degree with 3 years experience
Deadline to Apply
05/15/2024
University Community of Inclusion
The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Rate your level of expertise in using Microsoft Office Suite (Word, Windows, Excel, and PowerPoint).
- None
- Basic
- Average
- Proficient
- Expert
- * Describe a time when it was very important for you to provide quick and thorough service in responses to an internal/external customer request or problem. What did you do?
(Open Ended Question) - * Outline briefly the five principal transaction types you customarily manage in SAP.
(Open Ended Question) - * The Office of Philanthropy and Alumni Engagement (PAE) recognizes a set of values that guide us in our daily interactions. These values are collaboration, communication, mission driven, mutual respect, innovation and transparency. Please choose one of the PAE values and give a specific example when you exhibited this quality in your professional experience.
(Open Ended Question) - * Where did you first see this position advertised other than on UK's online employment system?
- HigherEdJobs.com
- Diverseeducation.com (Diverse Issues in Higher Education)
- HERCjobs.org (Higher Education Recruitment Consortium)
- InsightIntoDiversity.com
- Latinosinhighered.com
- Indeed.com
- A Colleague, Friend and/or Family Member
- UK Job Fair
- None of the Above
Required Documents
- Resume
- Cover Letter
