Specialist, Human Resources and Finances
University of Maryland Division of Information Technology
College Park, MD
Full-time
Information Services / Technology (IT)
Posted on October 8, 2021
Position title: Specialist, Human Resources and Finances
Position #: 126728
Position #: 126728
The Business Support Services unit of the Division of IT is looking to hire a Specialist, Human Resources and Finance position. This position will report directly to the HR Manager.
Responsibilities will include supporting HR and HR-related Finance functions across the Division, which comprises approximately 300 staff and 300 student workers. The Specialist will assist with on-boarding and training employees, managing labor expenses, and our division-wide reports. Additionally, they will take the lead on Graduate Assistant HR functions.
The Specialist resolves personnel, benefits, compensation, and leave policy inquiries within a timely manner from a high volume of incoming emails by applying the basic HR concepts, practices, and employment knowledge. They process employee appointment information, payroll/time-entry adjustments, changes, additions, and terminations into the HR/payroll system. They also periodically conduct salary transfers. The Specialist manages the Affiliate and non-paid Consultant appointments program.
They will assist the HR Manager with the development, implementation and facilitation of training programs and the drafting of the DIT newsletter.
The Specialist drafts and manages the routing and filing of offer letters and contracts. Retains and manages all personnel records, creates various customized reports, and runs regularly scheduled reports. They create and revise various HR reports and forms on Google Apps, Adobe Sign, etc. The Specialist updates numerous tracking reports and calendar reminders on a regular basis. This individual will conduct audits across multiple systems on a regular basis.
The ideal candidate will have an independent drive, excellent communication, high levels of organization and attention to detail, as well the skill to multitask in a fast past large division. Also the ability to prioritize and self-motivate and regulate in an extremely rapid productive environment.
Responsibilities will include supporting HR and HR-related Finance functions across the Division, which comprises approximately 300 staff and 300 student workers. The Specialist will assist with on-boarding and training employees, managing labor expenses, and our division-wide reports. Additionally, they will take the lead on Graduate Assistant HR functions.
The Specialist resolves personnel, benefits, compensation, and leave policy inquiries within a timely manner from a high volume of incoming emails by applying the basic HR concepts, practices, and employment knowledge. They process employee appointment information, payroll/time-entry adjustments, changes, additions, and terminations into the HR/payroll system. They also periodically conduct salary transfers. The Specialist manages the Affiliate and non-paid Consultant appointments program.
They will assist the HR Manager with the development, implementation and facilitation of training programs and the drafting of the DIT newsletter.
The Specialist drafts and manages the routing and filing of offer letters and contracts. Retains and manages all personnel records, creates various customized reports, and runs regularly scheduled reports. They create and revise various HR reports and forms on Google Apps, Adobe Sign, etc. The Specialist updates numerous tracking reports and calendar reminders on a regular basis. This individual will conduct audits across multiple systems on a regular basis.
The ideal candidate will have an independent drive, excellent communication, high levels of organization and attention to detail, as well the skill to multitask in a fast past large division. Also the ability to prioritize and self-motivate and regulate in an extremely rapid productive environment.
Minimum qualifications
EDUCATION
Bachelor’s Degree from an accredited institution required.
EXPERIENCE
A minimum of 3-5 years of progressive experience in business operations preferably in a higher education institution.
A minimum of 1 year leading a team.
KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to thrive in an environment with a fast pace, quick response, and high value on customer service
-Independent initiative to drive process innovation and continuous improvement
-Working knowledge of human resources policies, practices, and procedures.
-Ability to interpret and apply human resources policies, practices, and procedures
-Ability to clearly document processes and procedures
-Ability to communicate effectively, orally and in writing
-Excellent interpersonal, negotiation, and conflict resolution skills
-Highly organized, proactive, solution-driven, and customer-service oriented individual
-Excellent organizational skills and attention to detail
-Ability to act with integrity, professionalism, and confidentiality
-Advanced knowledge of Excel and/or Google Sheets
-Experience reviewing and updating financial reports
Bachelor’s Degree from an accredited institution required.
EXPERIENCE
A minimum of 3-5 years of progressive experience in business operations preferably in a higher education institution.
A minimum of 1 year leading a team.
KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to thrive in an environment with a fast pace, quick response, and high value on customer service
-Independent initiative to drive process innovation and continuous improvement
-Working knowledge of human resources policies, practices, and procedures.
-Ability to interpret and apply human resources policies, practices, and procedures
-Ability to clearly document processes and procedures
-Ability to communicate effectively, orally and in writing
-Excellent interpersonal, negotiation, and conflict resolution skills
-Highly organized, proactive, solution-driven, and customer-service oriented individual
-Excellent organizational skills and attention to detail
-Ability to act with integrity, professionalism, and confidentiality
-Advanced knowledge of Excel and/or Google Sheets
-Experience reviewing and updating financial reports
Preferences
- Bachelor’s Degree in Human Resources, Management, or a related field.
- Work experience in Human Resources, Management, or a related field.
- University of Maryland experience is strongly preferred.
- Experience with HR and finance practices.
- Thorough knowledge of University, State and Federal policies/procedures applicable to personnel management.
- Working knowledge of the University’s Payroll and Human Resource (PHR) appointment system.
- Work experience in Human Resources, Management, or a related field.
- University of Maryland experience is strongly preferred.
- Experience with HR and finance practices.
- Thorough knowledge of University, State and Federal policies/procedures applicable to personnel management.
- Working knowledge of the University’s Payroll and Human Resource (PHR) appointment system.
Additional information: this position does not provide sponsorship for Visas.
Physical demands: sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
Best consideration date: 10/29/2021 or open until filled
Please apply at: https://ejobs.umd.edu/postings/88388
Vaccine protocol: the University of Maryland has made the safety of our students, faculty and staff, and our surrounding communities a top priority. As part of that commitment, the University System of Maryland (USM) recently announced that students, faculty, and staff on USM campuses this fall, including UMD, are required to be vaccinated against COVID. As a prospective and/or a new employee at UMD, you will be required to comply with the University’s vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at any University of Maryland location. Prospective or new employees may seek a medical or religious exemption to the vaccination requirement at return.umd.edu and must have an approved exemption prior to the start of their employment. Failure to provide proof of vaccination or to obtain approval for a medical or religious exemption will result in the offer of employment being rescinded.
EOE/AA
