BSW-Academic Program Coordinator
Virginia Commonwealth University
Richmond, VA
Full-time
Education
Posted on April 15, 2024
VCU's School of Social Work has an exciting opportunity for a BSW-Academic Program Coordinator!
VCU combines learning, research, creativity, service, and discovery with a commitment to inclusive excellence. Ranked by U.S. News as one of the 30 “most innovative” public universities in the country, VCU is a premier, urban, public research university home to multiple nationally ranked programs. All full-time university staff are eligible for VCU's generous benefits package that includes: competitive health benefits, paid annual and holiday leave, retirement planning and savings options, tax-deferred annuity and cash match programs, Virginia Retirement System (VRS), professional development & certifications, tuition waiver, parental leave, caregiving leave and community service leave. Learn more about VCU's benefits here: https://hr.vcu.edu/careers-at-vcu/why-work-at-vcu/.
Position Overview:
The BSW-Academic Program Coordinator will support the ongoing coordination of integrated activities across the School of Social Work's undergraduate program, priorities, and initiatives.
Duties include a variety of administrative, logistical, operational, and technical tasks in support of the program's mission.
Essential duties and responsibilities of the BSW-Academic Program Coordinator include but are not limited to:
Managing program core functions
● Respond to student, faculty, and staff requests and issues as appropriate for their role
● Manage BSW student course registration
● Prepares travel authorizations, purchase requests, supplies, and reimbursement per university and SSW policies
● Assist BSW program leadership in designing, coordinating, and managing student engagement events
● Coordinates course evaluations (including semester and midterm), collecting the data and providing reports to leadership
● Program assessment support, includes collecting and entering data such as key course assignments, end of year surveys, and field evaluations
● Collect assessment information to include BSW Portfolio Support
● Supports BSW Program Committee and task groups (if applicable) by taking minutes
● Assist BSW program leadership in formatting and disseminating the BSW Program Committee meeting agendas and minutes
● Coordinate with BSW program leadership and academic advisors to submit ARAC petitions in a timely manner
● Assist faculty (full time and adjunct) with semester course preparation which includes coordination with HR for onboarding, confirming classroom assignments, providing required textbooks, and scheduling common meeting spaces
● Serve as the program point of contact for textbook publishers and the VCU Bookstore, making appropriate updates each semester
● Record keeping:
○ BSW program records
○ BSW Program committee minutes
○ Student files
○ Change of Grade
○ Incompletes
○ Independent Studies & Directed Research proposals
○ CSWE compliant assessment materials
● Collect and review primary syllabi and faculty syllabi maintaining an up-to-date archive for all course modalities
● Attend budget meetings with program director and assist with monitoring program expenditures
● Monitor and process website updates and changes with program director
● Manage BSW program general email account
Course Management
● Maintaining course curriculum maps and update course competencies
● Work with the Lead Academic Program Coordinator to manage Banner scheduling, ensuring that all sections are copied (as appropriate) and that Google schedule matches the Banner schedule
● Collect and review primary syllabi and faculty syllabi maintaining an up-to-date archive for all course modalities
● Coordinates course evaluations (including semester and midterm), collecting the data and providing reports to leadership
● Ensure that all program faculty have the resources needed for their classes [both online and on campus] such as textbooks, videos, common meeting spaces, etc.
● Program assessment support, includes collecting and entering data such as key course assignments, end of year surveys, and field evaluations
Other duties as assigned
● Coordinate PERFs
● Cross-train and serve as a back-up to other program coordinators
● Provide rotating coverage for the front desk of the Dean's Suite
● Assist program leadership as needed in the support of students
● Provide support to the program with the scholarship administrative processes
Minimum Qualifications:
● Experience working in and fostering a diverse faculty, staff, and student environment and a commitment to doing so at VCU;
● Ability to work independently and in collaborative teams, while meeting deadlines;
● Strong oral, interpersonal, and written communication skills;
● Ability to provide excellent and responsive customer service to a diverse population;
● Ability to handle sensitive and confidential matters;
● Ability to manage and prioritize multiple projects simultaneously;
● Ability to work successfully in both an in-person and remote environment.
Position Details:
Department: School of Social WorkEmployment Type: UF - University Employee FTRestricted Status: NoFTE: 1Exemption Status: Non-ExemptSalary Range: $43,000-$48,000
ORP Eligibility: No
Job Family/Slotting: General Administration/Administrative Coordinator GA 1-3 (19031N-19033N)
Days/Hours: Monday through Friday, 8:00AM - 5:00PM
