Sport Club Coordinator
Virginia Commonwealth University
Richmond, VA
Full-time
Sports and Recreation / Fitness
Posted on March 29, 2024
VIRGINIA COMMONWEALTH UNIVERSITY
DIVISION OF STUDENT AFFAIRS
RECREATION AND WELL-BEING
SPORT CLUB COORDINATOR
The VCU Recreation and Well-Being (RecWell) Sport Club Coordinator is responsible for the administration and management of a dynamic sport club program that aligns with the mission of RecWell to advance student success by empowering the VCU community to prioritize well-being, connect with others, and learn through play. The Sport Club Coordinator is responsible for project and program-based management, personnel management, budget development and monitoring, facility operations, risk management, policy and procedures development, and program assessment and evaluation. Specialist SS 1, 35221N.
Responsibilities include:
Personnel Management
- Facilitate the hiring and ongoing training, supervision, and mentorship to develop sport club staff into more effective, healthful leaders and team members in all aspects of their lives.
- Create opportunities for sport club staff to engage in applied/integrated student leadership opportunities that align with VCU REAL.
- Effectively prepare sport club staff to identify risks and make critically sound decisions that uphold the department's shared values.
- Provide ongoing professional development opportunities for students to increase levels of responsibility, develop new skills, and advance as professionals.
- Advise the Sport Club Council, including attending all meetings, training the membership, ensuring the council complies with departmental and University policies, and holding the council accountable to meet their charges.
- Create employee training materials and operating manuals and revise annually.
- Effectively communicate department, Division, and University mission, vision, values and goals to staff.
- Ensure consistent and quality service standards are met.
- Ensure compliance with all departmental and University guidelines and procedures.
- Regularly monitor staff time and verify payroll.
- Meet regularly with the Athletic Trainer to review and discuss club practice and competition schedules to ensure adequate coverage.
- Lead the ongoing planning, implementation, and evaluation of an inclusive, accessible, and welcoming sport club program, minimizing risk while focusing on fun and positive experiences for participants.
- Participate in the development of department and program area specific strategic plans, goals, and measurable outcomes to guide and evaluate all sport club activities.
- Work with other RecWell staff to assess and report strategic outcomes.
- Facilitate collaboration with key stakeholders to develop a comprehensive, multidisciplinary approach to sport clubs that addresses key recreation and well-being issues, such as belonging and connectedness.
- Work with key stakeholders to integrate sport clubs into academic and other learning environments, potentially instructing courses in partnership with academic departments.
- Work through the established channels to engage in dynamic and purposeful marketing and promotion of sport clubs through the collaborative development of digital, print, social, and other media.
- Attend sport club and intramural events, conferences, and professional networks to support team activities and develop relationships with peers and other key partners.
- Work with others to develop innovative models that remove barriers to student engagement while ensuring the long-term sustainability of the sport club program.
- Assist in the operation of the intramural program and other Sport Programs as needed.
- Ensure sport clubs complete all appropriate forms and documents to maintain active club status.
- Provide responsible and ethical management of resources within designated program area(s), including developing, managing, and reconciling program budgets.
- Assists with the van certification process.
- Create, revise, and implement standard operating procedures for the sport club program.
- Ensure compliance with departmental and program area risk management plans that includes staff training, certification requirements, program management, regular audits, emergency action plans, and appropriate documentation.
- Collaborate with the Office of Student Conduct and Academic Integrity and The Commons to address any sport club participant conduct issues as needed.
- Review and approve sport club apparel requests by collaborating with the Marketing Communications Manager to ensure compliance with the Office of Trademarks & Licensing guidelines of the Collegiate Licensing Company.
- Actively contribute to shared knowledge in this growing field by participating in professional organizations.
- Participate in Division and University-wide events and committees as needed.
- Assist with daily operations of the department as needed.
- Serve as part of the onsite/on-call team, providing regular evening and weekend supervisory support.
- Other duties as assigned.
- Bachelor's Degree in Recreation, Sports Management, Health and Physical Education, Higher Education Administration, or related field
- At least two (2) years of experience in administering a sport club program
- Ability to work some evenings and weekends
- Excellent written and oral communication skills, interpersonal skills, and ability to work collaboratively
- Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a University and Academic member at VCU
- Demonstrated experience in personnel management and ability to motivate students
- Knowledge of best practices and standards in collegiate recreation
- Master's Degree in Recreation, Sports Management, Health and Physical Education, Higher Education Administration, or related field
- American Red Cross First Aid/CPR/AED Instructor certification.
- Experience using Fusion software system
The selected candidate will find opportunities for professional growth and will play a significant role in shaping the future of the Division of Student Affairs(DSA), addressing the diverse needs of Virginia Commonwealth University's students. DSA is dedicated to fostering the growth and potential of its employees and is committed to building work environments that are equitable and representative. Studies indicate that women and individuals from underrepresented groups often apply only to roles where they meet all listed qualifications. However, job descriptions are aspirational; no applicant fulfills every requirement. We are most interested in finding the best candidate for the job. DSA strongly encourages individuals from diverse backgrounds and identities to apply, including but not limited to people of color, women, individuals with disabilities, immigrants, members of the LGBTQIA+ community, veterans, and those from low-income or working-class backgrounds.
POSITION: This position is a full-time twelve-month University and Academic Professional position
SALARY: $50-52,000. Position includes full-time University and Academic Professional benefits package.
Virginia Commonwealth University is an equal opportunity/affirmative action employer. Women, minorities and persons with disabilities are encouraged to apply.
Salary Range: $50,000-$52,000
Position Details:
Department: Recreation and Well-Being
Employment Type: UF - University Employee FT
Restricted Status: No
FTE: 1
Exemption Status: Exempt
Contact Information:
Contact Name: Delaydia Frink
Contact Email: frinkd@vcu.edu
Contact Phone: 804-828-8041
